Agree the filing structure
We agree names and folders for the records you provide, shaping the structure around your business transactions and internal responsibilities.
Filing and handing over business records
Give each record a place.
Versanddokumente helps businesses file existing records from dispatch processes. We agree an understandable structure, list the documents and prepare the requested collections for further work by the responsible internal team.
- Agree the filing structure
- List the collection
- Prepare document collections
What matters
The filing structure should fit your workflow so the team can identify records and find them again.
Our approach
How we work together
Understand the need
You describe the available records and who will use them. We agree the scope, access arrangements and handover format.
Apply the structure
We organise the agreed files, maintain a document index and request clarification of unclear details from the person responsible.
Agree future upkeep
The records and outstanding items are handed over. Together we identify who will add new documents to the filing structure.
How a project could work
Example: reorganising an established filing system
A business could bring dispatch records together from several folders. Names and matching rules are agreed first. An index connects transactions with files; unclear items go to the responsible team for a decision before the collection is handed over.
Services
How we can help
List the collection
Existing files are recorded using the agreed structure. Unclear matches and apparent duplicate versions are returned to your team for clarification.
Prepare document collections
We compile approved records for specified periods or transactions. An index documents the collection and identifies the items that still need attention.
Contact
Let’s talk about your project.
Which records would you like to organise? Tell us their current formats and what you want to hand over.
Positive Group Deutschland GmbH
Freiburg im Breisgau · Germany